PRESIDENT

The President shall:

• Give public recognition and show appreciation for all good work and help received.

• Make no statement contrary to the policy of the Club.

• Have general supervision of the affairs and business of the Club.

• Be ex-officio at all committee meetings.

• Represent the Club at public occasions.

VICE PRESIDENT

The Vice President shall:

• Assist the President.

• In the absence or disability of the President, perform the duties of the President.

• Perform such duties as may be assigned by the Executive Committee.

SECRETARY/PUBLIC OFFICER

The Secretary shall:

• Prepare a "permanent" Meeting Agenda in consultation with the President.

• Convene meetings according to the Constitution and By-laws.

• Issue special "Notices of Motion".

• Ensure all meetings of relevant, affiliated bodies are attended by the Delegate(s) Representative(s).

• Be responsible for the keeping of a Key Register and the distribution of keys to lights, oval and club house.

• Be ex-officio at all committee meetings.

• Inform the President of any "urgent" correspondence or matters.

• Attend to all matters relating to "Incorporation" as laid down by the Department of Fair Trading.

• The Secretary shall keep an accurate:

• • Minutes book

• • Copy of Constitution and By-laws

• • Correspondence file

• Other duties:

• • Apply to Sutherland Shire Council for use of the Heathcote Oval, listing training times and home games, via the League and/or Heathcote Sportsground Management Committee as applicable.

• • Prepare at least one General Report for the inclusion in the Club Notices throughout the playing season.

• • Prepare an "Annual Report" to be included in the Club's Yearbook.

• • At the end of the season list all players for pennants and all winners of trophies.

• • Issue a notice in the Club magazine, at least thirty (30) days prior to AGM, calling for all Executive and Management Committee positions.

TREASURER

The Treasurer shall:

• Record all income and expenditure.

• Deposit all funds into bank account(s) in the name of the Club.

• Issue cheques, co-signed by the President or Secretary.

• Prepare a Report, to be presented verbally, summarising the financial activities for each month.

The summary will include:

• Total income

• Total expenditure

• A list and total of all debtors

• A list and total of all creditors

• Accounts balance

Extraordinary items should be highlighted.

• Prepare an itemised written report to be included as part of the Treasurer's Report in the minutes.

• Have all books and records available for inspection by the Executive Committee.

• Submit all books and records to the Club's Accountant for audit prior to AGM.

• Prepare a "Statement of Financial Affairs" and report to be presented at the AGM.

This Statement shall include:

• Income and Expenditure statement

• Assets and Liabilities statement

• Information on mortgages, charges, securities and trusts

• A copy of the Statement of Financial Affairs to be given to the Secretary at the AGM for the purpose of Incorporation requirements.

• Liaise with the Club Registrar with regards payment by players of registration fees.

ASSOCIATION/LEAGUE DELEGATES

SYDNEY FOOTBALL LEAGUE DELEGATE (hereinafter called "The SFL Delegate")

The SFL Delegate (or appointed Representative) shall:

• Attend all League meetings.

• Be responsible for the hand delivery, courier or mailing of Team Sheets within the prescribed time parameters as set down by the League.

• Give a report at the monthly General Meetings.

Note: In the event of the SFL Delegate being unable to attend a League Meeting, the Secretary will be advised, in order that a Representative be appointed.

ST GEORGE & SUTHERLAND SHIRE JAFA DELEGATE (hereinafter called "The St George JAFA Delegate")

The St George JAFA Delegate (or appointed Representative) shall:

• Attend all Association Meetings.

• Vote when required at such meetings as directed by the Management Committee.

• Give a report at the monthly General Meetings.

SOCIAL SECRETARY

The Social Secretary shall:

• Arrange all social functions in conjunction with at least two members from the Executive Committee.

• Give all monies raised to the Treasurer.

• Be allocated monies from the Club fund when necessary.

• Report regularly to the monthly General Meetings all social activities.

• Present a "Financial Statement" to the Executive as and when required.

• Call on additional members and supporters whenever necessary.

DELEGATE TO THE HEATHCOTE SPORTSGROUND MANAGEMENT COMMITTEE (hereinafter called "The Sportsground Delegate")

The Sportsground Delegate shall:

• Attend all Heathcote sportsground Management Committee Meetings.

• Give a report at the monthly General Meetings.

• Inform the Secretary if unable to attend any Heathcote Sportsground Management Committee Meetings, so that a Representative can be appointed.

PROPERTY MANAGER

The Property Manager shall:

• List all Club equipment and property.

• Report any loss or damage of equipment to the Executive Committee via the Secretary.

• At the commencement of the season, issue necessary equipment (and written list) to each Team Manager.

• At the end of the season, receive (for storage) all equipment (and written list) from each Team Manager.

• Receive quotations from suppliers of equipment and property and liaise with the Executive Committee via the Secretary to determine necessary purchases.

• Provide a report at the monthly General Meetings.

CLUB REGISTRAR

The Club Registrar shall:

• At the commencement of the season collate all players' registrations, photos, birth certificates, etc, as required for entry into the Club's records.

• Ensure completed registration material is passed onto the appropriate Senior League Authority or Junior Association Official.

• Receive from each Team Manager the duplicate copy of the Team Sheet, after each games day.

• Enter the names of the players from the Team Sheet, signed on as playing, into the players' games record.

• Advise the Executive Committee of players approaching game milestones, ie, 50, 100, 150, 200 games, etc.

• Provide a report at the monthly General Meetings.

• Liaise with the Treasurer regarding payment by players of Club Registration Fees.

• Receive from the Team Managers "internal" Best & Fairest voting sheets.

• Attend relevant League "Permits and Qualifications" (or similar) meetings.

PUBLICITY OFFICER

The Publicity Officer shall:

• In the pre-season assist the Executive Committee in procuring sponsors.

• Prepare sponsors' advertising and general sponsor information for inclusion in the Club Magazine throughout the season.

• During the season collect the Match Reports from the coaches for inclusion in the Club Magazine.

• Seek information and articles from all the Committee for inclusion in the Club Magazine, eg.:

• • President's Report

• • Social events

• • Player milestones

• Compose and print the Club Magazine at least every second week and distribute the same to team managers and sponsors.

• Submit articles and results to the local press for each and every edition.

• Provide a report at each monthly General Meeting.

CANTEEN MANAGER

The Canteen Manager shall:

• Be issued monies at the beginning of the season for the purchase of stock (amount to be determined by the Executive Committee).

• Purchase and price all goods sold.

• Arrange for the delivery and storage of such goods.

• Forward all monies and accounts to the Treasurer.

• Open and set up canteen and ensure canteen is left clean and locked.

• Make a roster of volunteers for the season.

• Ensure that volunteers are present and arrange for substitutes if any volunteer is absent.

• Prepare a Financial Statement at the end of the season for the Treasurer for inclusion in the audit.

• At the end of the season hand canteen keys back to the Secretary.

• Provide a report for each monthly General Meeting.

GROUND MANAGER

The Ground Manager shall:

• Ensure that the field is correctly marked and prepared for games.

• Liaise with Team Managers to formulate a roster to assist with field preparation as required.

• Ensure Time Keepers and timing equipment are arranged for each game.

• Liaise with Team Managers to ensure goal and boundary umpires are arranged for each game and make sure that each is correctly attired.

• Supply where necessary and collect:

• • Goal umpires' score cards

• • "Original" team sheet copies

• • Umpires' Best & Fairest voting cards

• • Interchange sheets

•  All the above material must be signed by the relevant officials and forwarded to the Senior League or Junior Association by the dates specified.

• Arrange for scoreboard attendants where necessary.

• Ensure that all games commence on time.

• If for any reason delays occur in junior games each quarter must be shortened to enable the following game to commence on time.

• Ensure the dressing rooms and surroundings are clean and tidy, before and after game days.

• Report necessary maintenance needs to the Committee.

• Provide a report to the monthly General Meetings.

• At the end of the season return all equipment to the Property Manager.

• Where an appointed Central Umpire fails to show, appoint a substitute umpire in consultation with officials from both participating clubs.

• Any problems arising on the sidelines or affecting the ability of the Ground Manager to carry out his duties effectively should be:

• • SIDELINE PROBLEMS – dealt with by Ground Manager

• • ALL OTHER PROBLEMS – report to the Executive Committee

COACHES

The coach shall:

• Ensure that they have current coaching accreditations as laid down by the NSWAFL.

• Be responsible for the correct and proper training of players.

• Be responsible (as far as is reasonable) for team discipline at training and on game days.

• Select Captains and Vice Captains of their teams.

• Along with the Team Manager (and Selection Committee, if applicable) select weekly teams.

• Prepare a game report each week and forward it to Publicity Officer for inclusion in the Club Magazine.

TEAM MANAGERS

The Team Manager shall:

• Pre-season receive from the Property Officer an equipment issue (and written list) of guernseys, footballs, flags, pump, keys, etc.

• Assist in team selections where applicable.

• Assist Coach on training nights.

• Assist Coach in communicating with parents where applicable, with regards advice on training times, match venues, etc, and any matter as directed by the Coach or Committee.

• On Match Days:

• • Ensure all players are signed on (correctly) to the official Team Sheets.  The original goes to the Ground Manager, the copy goes to the Club Registrar.

• • Ensure a match ball is on hand.

• • Ensure a first aid kit is on hand.

• • Liaise with the Ground Manager, as necessary, with regards:

• • • Ground preparations

• • • Appointment of goal and boundary umpires

• • Liaise with the Canteen Manager to make sure adequate supplies of oranges, cordial, etc, are available.

• • Arrange the appointment of a delegate to attend to "Internal" Club Best & Fairest voting duties and forward this information to the Club Registrar.

• Maintain team equipment and report any loss or damage to the Property Officer.

• At the conclusion of the season return all equipment (with written list) to the Property Officer.